Publication Ethics

This is the statement of ethics for the Indonesian Journal of Social Sciences (IJSS). This statement was adapted from the principles of the Committee on Publication Ethics (COPE) and covers the code of ethics for the chief editor, editorial board members, reviewers and authors. 


Duties of Authors

  • The author(s) are responsible for ensuring only new and original work is submitted.
  • Must not reproduce work that has been previously published in other journals.
  • Must not submit any articles reviewed or considered by the journal to other journals simultaneously.
  • The author(s) are only allowed to publish their work elsewhere after receiving a formal rejection from the journal or if the journal officially accepts their request to withdraw their work.
  • The author(s) must inform the chief editor of any data inaccuracy in their published work so that corrections or retractions of articles can be made.
  • Should make significant contributions and be held accountable for any shortcomings in their work.
  • The Author(s) should inform about the funding source 
  • When using AI tools, the authors should inform us. AI-generated content is not allowed.


Duties of Reviewers

  • Must disclose any competing interest before agreeing to review a submission
  • Can refuse to review any submission due to a conflict of interest or inadequate knowledge.
  • Review all submissions objectively, fairly and professionally.
  • Reveal any ethical misconduct encountered while reviewing to the Chief Editor for further action.
  • Should ensure the originality of a submission and be alert to any plagiarism and redundant publication.
  • Must not discuss the content of the submission without permission.
  • Adhere to the time allocated for the review process. Requests for extension to review the submission are at the discretion of the Chief Editor.
  • Should refrain from reviewing articles using generative AI technologies since they might be inaccurate and provide biased results.
  • Must transparently declare any use of AI tools in evaluating manuscript claims in their reports.


Duties of Editorial Board Members

  • Actively contribute to the development and the greater good of the journal.
  • Act as ambassadors for the journal.
  • Continuously support and promote the journal.
  • Review any work assigned to them.


Duties of Chief Editor

  • Evaluate manuscripts fairly and solely on their intellectual merit.
  • Ensure confidentiality of manuscripts and not disclose any information regarding manuscripts to anyone other than the people involved in the publishing process.
  • Has the responsibility to decide when and which articles are to be published.
  • Actively seek the views of board members, reviewers and authors on how to improve/increase the image and visibility of the journal.
  • Give clear instructions to potential contributors on the submission process and what is expected of the authors.
  • Ensure appropriate reviewers are selected/ identified for the reviewing process.

 

Plagiarism and Double / Multiple Submissions
Authors should submit only original work that is not plagiarized. Appropriate software may be used by the editorial office to check for similarities of submitted manuscripts with existing literature. Inclusion of fraudulent or knowingly inaccurate statements are unacceptable. Work and/or words from other publications must be appropriately cited or quoted. 
The manuscripts should not be published anywhere else, or being considered elsewhere. We will ban the author(s) who has done such practice(s).  

 

Reporting
Authors should state their results clearly, honestly, and without fabrication, falsification or inappropriate data manipulation. The methods used in the work should be clearly and unambiguously described so that the findings can be repeated and confirmed by other researchers.

 

Conflicts of Interest
A statement on conflict of interest must be included in the manuscript if authors receive any support that might be construed to influence the results or interpretation of their manuscript. All sources of financial support for the project should be disclosed.

 

The Use of Generative AI and AI-Assisted Technologies
AI-assisted technologies and generative AI should only be utilized by the author(s) throughout the writing phase to enhance the manuscript's language and readability. Generative AI and AI-assisted technologies may provide authoritative-sounding output that may be inaccurate, partial, or prejudiced. Therefore, it must be used with human monitoring and control, and the results should be carefully evaluated and revised. The work's contents are ultimately the authors' responsibility and accountability. Since authorship entails duties and actions that may only be attributed to and carried out by people, writers are not permitted to name or acknowledge AI and AI-assisted technologies as authors or co-authors on the publication.
The Indonesian Journal of Social Sciences (IJSS) does not accept ChatGPT and other Large Language Models (LLMs). Authors should provide documentation on using LLMs in the Methods section. IJSS does not accept using AI-generated images and videos for publication because of unresolved legal and research integrity concerns, except for images from contracted agencies or those referenced in AI-specific pieces. IJSS does not accept the creation or modification of pictures in submitted publications using generative AI or AI-assisted techniques. That may cover the figure, which may be enhanced, obscured, moved, eliminated, or introduced. Brightness, contrast, and color balance adjustments are permissible, provided they don't obfuscate or remove any information from the original.
When submitting the manuscript, if there is using generative AI, authors are required to disclose the use of generative AI in scientific writing. The declaration does not cover basic tools like checking grammar, spelling, and references. If Authors do not use AI, there is no need to add a statement.

 

Authorship and Collaboration
Name of authors listed in a paper should be limited to those who have made a significant contribution to the report. Only those who have made significant contributions should be listed as co-authors. Others who have participated in certain substantive aspects of the work must be acknowledged or listed as contributors. It is the duty of the corresponding author to ensure that all appropriate co-authors and no inappropriate co-authors are included on the paper.  All co-authors must approve the final version of the paper and agree to the version of the paper before submission.

 

The Policy of Changing Authorship
Once the author(s) submit the manuscript, the editors usually do not consider authorship changes. Authors must carefully evaluate the authorship list and author order before submitting the manuscript. The policy of this journal around authorship changes:

  • The manuscript must have a list of all authors, and the submission system must include their information details.
  • Author names should only be added, removed, or rearranged in the authorship list before acceptance and with the journal editor's permission.
  • When a corresponding author requests a change in authorship, they must give the journal editor a written confirmation from all authors—including those being added or removed—that they agree with the addition, removal, or rearrangement, along with the justification for the request.
  • The journal editor will only take into account the addition, removal, or reorganization of authors after acceptance if there are special circumstances.
  • The manuscript's publication may be put on hold when a request for a change in authorship is being examined. If the paper has already been published, any requests for changes to the authorship that are authorized by the journal editor will result in a corrigendum.
  • Any unauthorized changes to the authorship might lead to the article being rejected or, if it has already been published, retracted.

 

Multiple or Redundant
Authors should not publish manuscripts describing essentially the same research output in more than one journal or primary publication. A similar manuscript should not be submitted to more than one journal concurrently as this constitutes as unethical publishing behavior and is unacceptable.

 

Correction
Although it is best to prevent mistakes in the publication record before publishing, journals should take the initiative to put in place a procedure for handling any corrections or retractions that may occur. There are several reasons why revisions and retractions may be required, including:

  • An error within the publication process
  • Author request
  • Report by reader or external party

Classification and terminology vary. However, it could be useful to divide corrections and retractions into three main groups to get the policy formation discussion started:

  • Minor Corrections: minor errors that don't significantly change the published work's substance, such as typos and metadata errors.
  • Substantive Corrections: significant errors that affect the information, such as adding or removing meaningful sentences or paragraphs or changes to figures or data.
  • Retractions: discharge of entire works (partial retractions should be avoided and treated as a substantive correction). Consult COPE Retraction Guidelines for more details.