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Author Guidelines

The Dental Journal (Majalah Kedokteran Gigi) publishes original articles on all aspects of dentistry and dental-related disciplines. Articles are considered for publication on condition that they have not been previously published or submitted for publication by other academic journals. Articles can be classified as research reports, case reports or literature reviews that inform readers about current issues, innovative cases and reviews in the field of dentistry. They should also promote scientific advancement, education and dental practice development. Since manuscripts will be published in English, it is the author’s responsibility to ensure that the language of submitted material is of appropriate clarity and quality. Manuscripts must not exceed the maximum number of words, must not contain numbers in the form of figures and must be free of typing errors.

Articles must be between ten and twelve pages in length. Manuscripts must be typed on a word processer and submitted in the form of a soft copy file. The obligatory Times New Roman font should be size 14 pt for the title and 12 pt for all other sections of text. Headlines should be written in bold type with any Latin names presented in italics. Manuscripts must be of A4 format typed with one and a half space between lines and a 2.5 cm (1 inch)-wide margin. Authors are strongly advised to follow the manuscript preparation guidelines provided below.

1. FORMAT FOR RESEARCH REPORT

  • Title: brief, specific, informative and written in English. It must contain a maximum of ten words (not exceeding a total of 40 letters and spaces) with the first word starting with a capital letter.
  • Name(s) of Author(s): should include author(s)’ full name(s), mailing address(es) for proofs, name(s) and address(es) of the department(s) to which the work should be attributed listed sequentially using a number (1) symbol.

Example:

Jamal Bin Razak1, Matsuo Hamada2, Ninuk Hartati3, and Harold Whitfield4

1 Department of Oral and Maxillofacial Surgery, Faculty of Dentistry, University of Malaya, Kuala Lumpur - Malaysia

2 Department of Prosthodontics, School of Dentistry, Hiroshima University, Hiroshima - Japan

3 Department of Dental Public Health, Faculty of Dental Medicine, Universitas Airlangga, Surabaya - Indonesia

4 Department of Endodontics, School of Dental and Health Sciences, The University of Melbourne, Melbourne - Australia

  • Abstract: a concise (maximum 250 words), one-paragraph description in English with single space formatting. Footnotes, references, and abbreviations are not to be included in the abstract. The Abstract in Research Reports should consist of a single paragraph containing Background:, Purpose:, Methods:, Results: and Conclusion: written in bold type.
  • Keywords: 3-5 words and/or a phrase must be provided below the abstract. Key standard scientific phrases or words must be provided in English. Each word/phrase in the keywords section should be separated by a semicolon (;).
  • Correspondence: details of the lead author with complete mailing and e-mail addresses (consisting of full name, name of institution, mailing address, telephone number, fax number and email address).
  • Introduction: background to the problem, formulation and purpose of the work, case or review and prospects for future research. The rationale of the study is stated together with the main problem under investigation, any resulting findings and, finally, the references consulted. Introductions to literature reviews should be followed by clearly headline topics and the main points to be discussed.
  • Materials and Methods: clear description of materials consulted, experiments conducted and methods applied. These are deemed necessary to facilitate duplication of the research and re-assessment of its validity. Reference should be made to any novel methods employed. Research ethics relating to the use of animal and/or human subjects must also be outlined in accordance with academic convention.
  • Results: presented accurately and concisely in a logical sequence with the minimum number of tables and illustrations necessary to summarize the most important observations. Undue repetition of text and tables should be avoided. Tables must be presented horizontally (without vertical line separation) to facilitate understanding of their content. Calculation results should be reported in SI units. Mathematical Equations should be clearly expressed. Mathematical symbols unavailable on computer keyboards may be hand-written using a soft lead pencil. Decimal numbers should be identifiable by the appropriate location of a decimal point (.). Tables, illustrations, and photographs should be cited consecutively within, but presented separately to, the manuscript text. Titles and detailed explanations of figures should appear in the legends corresponding to illustrations (figures, graphs) rather than within the illustrations themselves. All non-standard abbreviations used must be explained in the footnotes.
  • Discussion: interprets the meaning of the investigation results without repeating them. It explains how the reported results can address problems, differences and inequalities highlighted in previous studies as well as exploring development opportunities. This section should include conclusions arising from the reported research case and relevant suggestions for further studies. The discussion must correspond to the results and begin with a brief summary of the main scientific findings (not experimental results). The following components should be covered in the discussion:
  1. How results relate to the original question or objectives outlined in the introduction (what/how?).
  2. Whether a scientific interpretation is provided for each result or finding presented (why?).
  3. The consistency, or otherwise, of the results with those reported by other investigators (what else?).
  4. Any differences to the results produced by other investigators.
  • Acknowledgements: Personal acknowledgements should be limited to appropriately qualified and experienced individuals providing technical, financial or material contributions to the paper. General support from the department chairperson should also be acknowledged.
  • References: arranged according to the Vancouver superscript style. Researchers are recommended to use a reference management application (e.g. Mendeley, Endnote, Zotero, etc.). References must be numbered consecutively, following the order in which they are mentioned in the text and listed at the end of the text in numerical, rather than alphabetical, order. References contained in text, tables, and legends should be identified by means of Arabic numerals in superscript font. References must be valid, published within the previous ten years and contain at least 70% primary references (journals, thesis, dissertations and patent documents). Unpublished sources, such as manuscripts in preparation and personal communication, are not acceptable as references. Only those sources cited in the text should appear in the reference list. The names of authors must be written in a consistent manner throughout the text. The numbers and volumes of journals must be cited, with edition, publisher, city and page numbers of textbooks also included. References to downloaded internet sources must include the time of access and web address. Any abbreviations of journal titles must comply with dental and medical index conventions. All research reports should include at least ten references.

Citation format for journal articles:

  1. Thesleff I. The genetic basis of tooth development and dental defects. Am J Med Genet. 2006; 140(23): 2530-5.
  2. Fekonja A. Hypodontia in orthodontically treated children. Eur J Orthod. 2005; 27: 457-60.

Citation format for textbooks:

  1. Anusavice KJ. Phillips’ science of dental materials. 11th ed. St. Louis: Elsevier; 2003. p. 205-9, 231-48.
  2. Craig RG, Powers JM. Restorative dental materials. 11th ed. St. Louis: Mosby Co; 2002. p. 330-40.

Citation format for electronic publications:

  1. Departemen Kehutanan. Perlebahan di Indonesia. 2005. Available from: http://www.dephut.go.id/informasi/humas/lebah.htm. Accessed 2009 Dec 25.
  2. Yu F. Management of thumbs duplication. Emerg Infect Dis. 1997. Available from: http://www.cdc.gov/ncidod/ EID/eid.html. Accessed 2010 Apr 30.

Citation format for proceedings:

  1. Syafiar L. Titanium as metallic implant material. In: TIMNAS V & Lustrum XVI. Surabaya; 2009. p. 16-20.
  2. Sutowijoyo A, Suardita K, Prasetyo EP. Restoring mastication by one visit endodontic as a preliminary treatment for immediate overdenture. In: Temu Ilmiah Nasional IKORGI I. Surabaya; 2010. p. 131-4.

Citation format for thesis and dissertations:

  1. Munadziroh E. Karakterisasi, ekspresi dan kloning gen penyandi protein secretory leukocyte protease inhibitor membrana emnion sebagai kandidat untuk mempercepat penyembuhan luka gingiva. Dissertation. Surabaya: Universitas Airlangga; 2008. p. 8-21.

Citation format for patents:

  1. Setijanto D. Tusuk gigi bentuk setengah bulat. HC-H3.02.P01.012.1796/2002.

2. FORMAT FOR CASE REPORTS:

  • Title: brief, specific and informative. The title must be in English and contain a maximum of ten words (not exceeding 40 letters and spaces) with a capital letter starting the first word of the title.
  • Name(s) of Author(s): author(s) full name(s), address to which proofs are to be sent and the name(s) and address(es) of the department(s) to which the work should be attributed are to be listed in order with a number (1) symbol.

Example:

Jamal Bin Razak1, Matsuo Hamada2, Ninuk Hartati3, and Harold Whitfield4

1 Department of Oral and Maxillofacial Surgery, Faculty of Dentistry, University of Malaya, Kuala Lumpur - Malaysia

2 Department of Prosthodontics, School of Dentistry, Hiroshima University, Hiroshima - Japan

3 Department of Dental Public Health, Faculty of Dental Medicine, Universitas Airlangga, Surabaya - Indonesia

4 Department of Endodontics, School of Dental and Health Sciences, The University of Melbourne, Melbourne - Australia

  • Abstract: concise description in English (one paragraph, maximum 250 words, single space format). Footnotes, references, and abbreviations are not to be included in the abstract. Abstracts in Case Reports should consist of Background:, Purpose:, Case(s):, Case Management: and Conclusion: typed in bold within one paragraph.
  • Keywords: contains 3-5 words and/or phrases provided below the abstract. Key words must be standard scientific terms or phrases written in English. Words/phrases should be separated by a semicolon (;).
  • Correspondence: contains complete contact details of the lead author consisting of: full name, name of institution, mailing address, telephone number, fax number and email address.
  • Introduction: outlines the background and formulation of the problem, the purpose of the work, case or review and prospects for the future. The rationale for the study is stated, a number of references identified and the main problem and unusual clinical cases highlighted or the use of cutting-edge technology in a clinical case.
  • Case(s): contains a clear and detailed description of the case(s) presented, including: anamnesis and clinical examinations. The specific system of tooth nomenclature:  Zygmondy, World Health Organization or Universal must be clearly stated.
  • Case management: presented accurately and concisely in chronological order supported with figures and a detailed description of the research methodology employed.
  • Discussion: interprets and explains (but does not repeat) investigation results, how the reported results can address problems, differences and inconsistencies within previous studies and development possibilities. This section should include the conclusion of the reported work or case study and any appropriate suggestions for further studies. Ensuring that the discussion corresponds to the results should often commence with a brief summary of the main scientific findings (not experimental results). The following components should be covered in the discussion:
  1. How does the case management relate to the original question or objectives outlined in the introduction section (what/how)?
  2. Is scientific interpretation provided for each example of case management or finding presented (why)?
  3. Is the case management consistent with what other investigators have reported or do differences exist (what else)?
  • Acknowledgements: personal acknowledgements are to be limited to specific professional contributors to the paper whose support was technical, financial or material in nature. General support from the departmental chair should be acknowledged.
  • References: arranged according to Vancouver superscript style. References must be numbered consecutively in the sequence in which they appear in the text and listed at the end in numerical, rather than alphabetical, order. References contained in text, tables, and legends should be identified by Arabic numerals in superscript. References must be valid, published within the last ten years and contain at least 70% primary references (journals, thesis, dissertations and patent documents). Unpublished sources, such as manuscripts in preparation and personal communications, are not acceptable as references. Only sources cited in the text should appear in the references list. The names of authors must be written in a consistent manner. The numbers and volumes of journals must be cited. Edition, publisher, city, and page numbers of textbooks must also be included. References to downloaded internet sources must mention the time of access and web address. Any abbreviations of journal titles must comply with dental and medical index conventions. All case reports should include more than 10 references.

Citation format for journal articles:

  1. Thesleff I. The genetic basis of tooth development and dental defects. Am J Med Genet. 2006; 140(23): 2530-5.
  2. Fekonja A. Hypodontia in orthodontically treated children. Eur J Orthod. 2005; 27: 457-60.

Citation format for textbooks:

  1. Anusavice KJ. Phillips’ science of dental materials. 11th ed. St. Louis: Elsevier; 2003. p. 205-9, 231-48.
  2. Craig RG, Powers JM. Restorative dental materials. 11th ed. St. Louis: Mosby Co; 2002. p. 330-40.

Citation format for electronic publications:

  1. Departemen Kehutanan. Perlebahan di Indonesia. 2005. Available from: http://www.dephut.go.id/informasi/humas/lebah.htm. Accessed 2009 Dec 25.
  2. Yu F. Management of thumbs duplication. Emerg Infect Dis. 1997. Available from: http://www.cdc.gov/ncidod/ EID/eid.html. Accessed 2010 Apr 30.

Citation format for proceedings:

  1. Syafiar L. Titanium as metallic implant material. In: TIMNAS V & Lustrum XVI. Surabaya; 2009. p. 16-20.
  2. Sutowijoyo A, Suardita K, Prasetyo EP. Restoring mastication by one visit endodontic as a preliminary treatment for immediate overdenture. In: Temu Ilmiah Nasional IKORGI I. Surabaya; 2010. p. 131-4.

Citation format for thesis and dissertations:

  1. Munadziroh E. Karakterisasi, ekspresi dan kloning gen penyandi protein secretory leukocyte protease inhibitor membrana emnion sebagai kandidat untuk mempercepat penyembuhan luka gingiva. Dissertation. Surabaya: Universitas Airlangga; 2008. p. 8-21.

Citation format for patents:

      1. Setijanto D. Tusuk gigi bentuk setengah bulat. HC-H3.02.P01.012.1796/2002.

3. FORMAT FOR LITERATURE REVIEWS:

Although usually commissioned, authors are invited to discuss possible literature review topics directly with the editor.

  • Title: brief, specific and informative. The title must be in English and contain a maximum of 10 words (not exceeding 40 letters and spaces) with a capital letter starting the first word of the title.
  • Name(s) of Author(s): author(s) full name(s), address to which proofs are to be sent and the name(s) and address(es) of the department(s) to which the work should be attributed listed in order with a number (1) symbol.

Example:

Jamal Bin Razak1, Matsuo Hamada2, Ninuk Hartati3, and Harold Whitfield4

1 Department of Oral and Maxillofacial Surgery, Faculty of Dentistry, University of Malaya, Kuala Lumpur - Malaysia

2 Department of Prosthodontics, School of Dentistry, Hiroshima University, Hiroshima - Japan

3 Department of Dental Public Health, Faculty of Dental Medicine, Universitas Airlangga, Surabaya - Indonesia

4 Department of Endodontics, School of Dental and Health Sciences, The University of Melbourne, Melbourne - Australia

  • Abstract: concise description in English (maximum 250 words, single space format, one paragraph). Footnotes, references, and abbreviations are not used in the abstract. Abstracts in Literature Reviews should be divided into Background:, Purpose:, Review:, and Conclusion:, typed in bold within one paragraph.
  • Keywords: 3-5 words and/or phrase must appear below the abstract. Key standard scientific phrases or words must be provided in English. Each word/phrase in the keywords section should be separated by a semicolon (;).
  • Correspondence: details of the lead author with complete mailing and e-mail addresses (consisting of full name, name of institution, mailing address, telephone number, fax number and email address).
  • Introduction: background to the problem, formulation and purpose of the work, case or review, and prospects for future research. The rationale of the study must be stated together with the main problem under investigation, any unusual findings and, finally, references consulted. Introduction in literature reviews are followed by headline topics and exposures to be discussed.
  • Review: contains points and detailed matters based on literature which correlates with the discussed subject, to be discussed in the discussion section.
  • Materials and Methods: a clear description of materials consulted, experiments conducted and methods applied should be provided enabling any necessary duplication of the research to re-assess its validity. Reference should be made to any innovative methods. Research ethics relating to the use of animal and/or human subjects must be stated in accordance with academic convention.
  • Results: presented accurately, concisely and in a logical sequence with the minimum number of tables and illustrations necessary to summarize the most important observations. Calculation results should be reported in SI units. Undue repetition of text and tables should be avoided. Tables must be presented horizontally (without vertical line separation) to facilitate understanding of their content. Mathematical equations should be clearly expressed. Mathematical symbols unavailable on computer may be hand-written with a soft lead pencil. Decimal numbers should be identifiable by the appropriate location of a decimal point (.). Tables, illustrations, and photographs should be cited consecutively within, but presented separately to the manuscript text. Titles and detailed explanations of figures should appear in the legends corresponding to illustrations (figures, graphs), rather than within the illustrations themselves. All non-standard abbreviations used must be explained in the footnotes.
  • Discussion: interprets the meaning of the review. This section should include conclusions arising from the reported research or case and any relevant suggestions for further studies. The discussion must correspond to the results and begin with a brief summary of the main scientific findings (not experimental results). The following components should be covered in the discussion:
  1. How does your review relate to the original question or objectives outlined in the introduction (what/how)?
  2. Are scientific interpretations provided for each of the reviews or findings presented (why)?
  3. Is the review consistent with what other investigators have reported or do any differences exist (what else)?
  • Acknowledgements: personal acknowledgements to be limited to specific professionals who contributed to the paper in the form of technical help and financial or material support. General support from the departmental chair should be acknowledged.
  • References: should be arranged according to the Vancouver superscript style. References must be numbered consecutively, following the order in which they appear within the text, and listed at the end of the text in numerical, rather than alphabetical order. No limit is placed on the number of references, but a maximum of 50 is the generally accepted. Identify references mentioned in the text, tables and legends with Arabic numerals in superscript. References must be valid and contain at least 70% primary works (journals, books, thesis, dissertations and patent documents) published no earlier than during the previous ten years. Unpublished sources, such as manuscripts in preparation and personal communications are not acceptable as references. Only sources cited in the text should appear in the reference list. The name of authors must be written in a consistent manner. The numbers and volumes of journals must be cited. Edition, publisher, city and page numbers of textbooks must also be included. References to downloaded internet sources must include the time of access and web address. Any abbreviations of journal titles must comply with dental and medical index conventions. All research reports should include more than 30 references.

Citation format for journal articles:

  1. Thesleff I. The genetic basis of tooth development and dental defects. Am J Med Genet. 2006; 140(23): 2530-5.
  2. Fekonja A. Hypodontia in orthodontically treated children. Eur J Orthod. 2005; 27: 457-60.

Citation format for textbooks:

  1. Anusavice KJ. Phillips’ science of dental materials. 11th ed. St. Louis: Elsevier; 2003. p. 205-9, 231-48.
  2. Craig RG, Powers JM. Restorative dental materials. 11th ed. St. Louis: Mosby Co; 2002. p. 330-40.

Citation format for electronic publications:

  1. Departemen Kehutanan. Perlebahan di Indonesia. 2005. Available from: http://www.dephut.go.id/informasi/humas/lebah.htm. Accessed 2009 Dec 25.
  2. Yu F. Management of thumbs duplication. Emerg Infect Dis. 1997. Available from: http://www.cdc.gov/ncidod/ EID/eid.html. Accessed 2010 Apr 30.

Citation format for proceedings:

  1. Syafiar L. Titanium as metallic implant material. In: TIMNAS V & Lustrum XVI. Surabaya; 2009. p. 16-20.
  2. Sutowijoyo A, Suardita K, Prasetyo EP. Restoring mastication by one visit endodontic as a preliminary treatment for immediate overdenture. In: Temu Ilmiah Nasional IKORGI I. Surabaya; 2010. p. 131-4.

Citation format for thesis and dissertations:

  1. Munadziroh E. Karakterisasi, ekspresi dan kloning gen penyandi protein secretory leukocyte protease inhibitor membrana emnion sebagai kandidat untuk mempercepat penyembuhan luka gingiva. Dissertation. Surabaya: Universitas Airlangga; 2008. p. 8-21.

Citation format for patents:

  1. Setijanto D. Tusuk gigi bentuk setengah bulat. HC-H3.02.P01.012.1796/2002.

4. FIGURE OR ILLUSTRATION

All figures, illustrations and photos must be concise, relevant, informative, referenced and contained in a file (JPEG, PNG, or TIFF format). Non-file photos should be printed on clear glossy paper with minimum dimensions of 125mm x 195mm. The maximum number of figures, illustrations, photos and tables contained in the research report and literature review is 4 (four), while that for case reports is 8 (eight). All figures, illustrations and photos must be separated from the manuscript text. Images should be referred to in the text and figure legends should be listed at the end of the manuscript, citing illustrations in numerical order (figure 1, figure 2, etc.) as they appear in the text. Written permission must be obtained for the reproduction of content previously published in copyrighted material, including: tables, figures and quoted text exceeding 150 words in length. Signed patient release forms are required in cases of photographs featuring identifiable persons. A copy of all written permission and patient release forms must accompany the manuscript.

The editor reserves the right to edit the manuscript, tailor articles to the available space in order to ensure conciseness, clarity and stylistic consistency. All manuscripts accepted, together with their accompanying illustrations, become the permanent property of the publisher. As such, they may not be published elsewhere in full or in part, in print form or electronically, without the written permission of the publisher. All data presented and all opinions or statements expressed in the manuscript remain the sole responsibility of the author(s). Accordingly, the publisher, the editorial board, and their respective employees of the Dental Journal (Majalah Kedokteran Gigi) accept no responsibility or liability whatsoever for the consequences of any such inaccurate or misleading data, opinions, or statements.

5. TABLES

Tables should be submitted in the same format as the article and embedded in the document where the table should be cited. If table(s) are presented in excel format, they must be copied and pasted into the manuscript file. In extreme circumstances, excel files can be uploaded as supplementary files. However, this is not advised as they will not be accepted should the article subsequently be approved for publication. Tables should be self-explanatory, containing data that is not duplicated within the text and figures.

6. GUIDELINES FOR ONLINE SUBMISSION

The author should first register as author and/or offer to be a reviewer via the following address: http://e-journal.unair.ac.id/index.php/MKG/about/submissions#onlineSubmissions

The author should complete those sections of the form marked with a star in as much detail as possible. Following completion of all the text boxes, the author clicks on the “Register” button to activate the registration process. The author is then brought to the online author submission interface where he/she should click on “New Submission”. In the “Start a New Submission” section, click on “Click Here: to go to Step One of the five-step submission process”. The following are the five steps of online submission process:

  1.  Step 1 - Starting the Submission: Select the appropriate section of the journal, i.e. Original Research Articles, Review Article, or Short Communication. The author must check-mark on the submission checklists.
  2. Step 2 – Uploading the Submission: To upload a manuscript to this journal, click on “Browse” on the “Upload Submission” file item, select the manuscript document file to be submitted, then click on the “Upload” button.
  3. Step 3 – Entering Submission Metadata: In this step, detailed author metadata should be entered, including marked corresponding author. The manuscript title and abstract must then be uploaded by copying the text and pasting it into the textbox, including keywords.
  4. Step 4 – Uploading Supplementary Files: A supplementary file should be uploaded containing a Covering/Submission Letter, and a Signed Copyright Transfer Agreement Form. Click on the “Browse” button, choose the files and then click on the “Upload” button.
  5. Step 5 – Confirming the Submission:  Authors should conduct a final check of the uploaded manuscript documents at this stage. To submit the manuscript to Dental Journal (Majalah Kedokteran Gigi), press the “Finish Submission” button after the document’s content has been verified. The corresponding author or principal contact will receive an acknowledgement by email and will be able to view the submission’s progress through the editorial process by logging onto the journal’s web address site.
Following submission, authors who submit a manuscript will receive an email confirming receipt enabling them to track their submission status at any time by logging onto the online submission interface. The submission tracking includes both the status of manuscript review and editorial process.

 

Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.

  1. The submission has not been previously published, nor is it underconsideration for publication by another journal (or an explanation has been provided in Comments to the Editor).

  2. The submission file is in OpenOffice, Microsoft Word, RTF, or WordPerfect document file format.

  3. The submission constitutes original work (screening for plagiarism will be undertaken). Submissions not adhering to these guidelines may be returned to authors.

 

Copyright Notice

  • Every manuscript submitted to must observe the policy and terms set by the Dental Journal (Majalah Kedokteran Gigi).
  • Publication rights to manuscript content published by the Dental Journal (Majalah Kedokteran Gigi) is owned by the journal with the consent and approval of the author(s) concerned.
  • Complete texts of electronically published manuscripts can be accessed free of charge if used for educational and research purposes according to copyright regulations.

Creative Commons License
The Dental Journal (Majalah Kedokteran Gigi) is licensed under a Creative Commons Attribution-ShareAlike 4.0 International License

 

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