Submissions

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Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
  • The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines, which is found in About the Journal.

  • The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).

  • The submission file is in OpenOffice, Microsoft Word, RTF, or WordPerfect document file format.

Author Guidelines

 

ONLINE SUBMISSIONS

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Registration and login are required to submit items online and to check the status of current submissions.

 

AUTHOR GUIDELINES

THE GUIDELINES FOR AUTHORS

Folia Medica Indonesiana publishes original articles in basic and clinical medicine. Articles can be classified as research reports, case reports, and literature reviews that keep the readers informed of current issues and innovative thinking. Articles are considered for publication with the condition that they have not been published or submitted for publication elsewhere. The manuscript must be written in English. Authors should follow the Guidelines for Authors.

 

Submission

The submitted manuscript should be addressed to the Editor-in-chief of Folia Medica Indonesiana. The manuscript must be submitted through online submission by registered users. You can easily register in the journal system. For further questions contact us at: fmi@journal.unair.ac.id.

The author should first register as an author and/or offer to be a reviewer via the following address: https://e-journal.unair.ac.id/FMI/about/submissions#onlineSubmissions. The author should complete those sections of the form marked with a star in as much detail as possible and when the authors register and then choose and tick on “Author: Able to submit items to the journal”. Following the completion of all the text boxes, the author clicks on the “Register” button to activate the registration process. The author is then brought to the online author submission interface where he/she should click on “New Submission”. In the “Start a New Submission” section, click on “Click Here: to go to Step One of the five-step submission process”. The following are the five steps of the online submission process:

  1. Step 1 - Starting the Submission: Select the appropriate section of the journal, i.e. Articles, Original Research, Case Reports, or Review Articles. The author must check-mark on the submission checklists.
  2. Step 2 – Uploading the Submission: To upload a manuscript to this journal, click on “Browse” on the “Upload Submission” file item, select the manuscript document file to be submitted, then click on the “Upload” button.
  3. Step 3 – Entering Submission Metadata: In this step, detailed author metadata should be entered, including the marked corresponding author. The manuscript title and abstract must then be uploaded by copying the text and pasting it into the textbox, including keywords.
  4. Step 4 – Uploading Supplementary Files: A supplementary file should be uploaded containing ethical clearance, figures, tables, and a signed Copyright Transfer Agreement and Authors' Declaration form. Click on the “Browse” button, choose the files and then click on the “Upload” button.
  5. Step 5 – Confirming the Submission:  Authors should conduct a final check of the uploaded manuscript documents at this stage. To submit the manuscript to FMI (Folia Medica Indonesiana), press the “Finish Submission” button after the document’s content has been verified. The corresponding author or principal contact will receive an acknowledgment by email and will be able to view the submission’s progress through the editorial process by logging onto the journal’s web address site.

Following submission, authors who submit a manuscript will receive an email confirming receipt enabling them to track their submission status at any time by logging onto the online submission interface. The submission tracking includes both the status of the manuscript review and the editorial process.

 

General Principles

As a basic requirement, all articles submitted to Folia Medica Indonesiana must be original work, which has never been published previously and is submitted exclusively to Folia Medica Indonesiana. The Editorial Board reserves the right to edit all articles in aspects of style, format, and clarity. Authors may be required to revise their manuscripts for reasons of any aspect. Manuscripts with excessive errors in any aspect may be returned to authors for retyping or may be rejected. All manuscripts will be subjected to peer and editorial review.

We accept three types of articles: (1) original articles: basic medical researchclinical research, or community research; (2) case reports; and (3) systematic review (and/or meta-analysis). Authors must also supply the Disclaimer issued by Folia Medica Indonesiana, that can be downloaded here and be submitted to email address fmi@journal.unair.ac.id.

 

Study Ethics

All submitted papers containing animal experiments and/or involving human subjects should have obtained approval from an independent ethics committee. All submitted papers involving human subjects should have obtained publication approval from the participant(s). The copy of ethical clearance and approval must be provided to the editorial office and submitted online accordingly.

 

Publication Ethics

This journal follows guidelines from the Committee on Publication Ethics (COPE) in facing all aspects of publication ethics and, in particular, how to handle cases of research and publication misconduct.

 

Structure and Language

Articles will be published in US English, following American spelling. Articles in English that are linguistically inadequate may be rejected. Articles must be submitted in the following structural order: title page and authorship, abstract, keywords, text, acknowledgments (if any), and references. Tables, figures, and legends are included in the text where they should be placed. The format should refer to the document template that can be downloaded from this website.

 

Title Page and Authorship

The title page should contain: the title of the article (concise, no abbreviations, maximum 16 words); full names of authors (without academic title); author’s affiliation [name(s) of department(s) and institution(s)]; corresponding author’s name, mailing address, telephone and fax numbers, and e-mail address of the author responsible for correspondence about the manuscript (E-mail address of the corresponding author will be published along with the article); short running title [maximum 40 characters (letter and spaces)]; word counts [A word count for the text-only (excluding abstract, acknowledgments, tables, figure legends, and references)]; the number of figures and tables.

Authorship of articles should be limited to those who have contributed sufficiently to take public responsibility for the contents. This includes (a) conception and design, or analysis and interpretation of data, or both; (b) drafting the article or revising it critically for important intellectual content; (c) final approval of the version to be published; (d) and agree to be accountable for all aspects of the work in ensuring that questions related to the accuracy or integrity of any part of the work are appropriately investigated and resolved.

 

Abstract and Keywords

The ABSTRACT should be prepared both in English and Indonesian with unstructured or narrative abstract that explains the objectives, materials and methods, results, and conclusions of the study, a maximum of 250 words. For non-Indonesian authors, the abstract in Indonesian will be translated by the editor. They should be concise and precise with enough information, highlighting the points and importance of the article. Keywords in English and Indonesian are limited to 3 - 6 words or short phrases that will allow proper and convenient indexing. For non-Indonesian authors, keywords in Indonesian will be translated by the editor. The corresponding author’s name, mailing address, telephone and fax numbers, and e-mail address should be written after the keywords.

 

Text

For the original article, the text should be structured as Introduction, Materials and Methods, ResultsDiscussionand Conclusions. For a case report, the text should be structured as  Introduction, Case Report, Discussionand Conclusions. For the review article, the text should be structured as Introduction, Overview, and Conclusions. Footnotes are not advisable; their contents should rather be incorporated into the text. Use only standard abbreviations; the use of nonstandard abbreviations can be confusing to readers. Avoid abbreviations in the title of the manuscript. The spelled-out abbreviation followed by the abbreviation in parenthesis should be used on the first mention unless the abbreviation is a standard unit of measurement. If a sentence begins with a number, it should be spelled out. Cite in Harvard style.

 

Statistical Methods

All statistical methods used should be described in detail in the Methods section of the manuscript. Avoid relying solely on statistical hypothesis testing, such as P values, which fail to convey important information about effect size. Define statistical terms, abbreviations, and most symbols. Specify the computer software used.

 

Acknowledgments

Personal acknowledgments should be limited to appropriate professionals who contributed to the paper, including technical help and financial or material support, also general support by a department chairperson.

 

Tables

Tables and its title should be included in the text. Tables should be numbered in Arabic numerals, captions should be brief, clearly indicating the purpose or content of each table. Provide a footnote to each table, identifying in alphabetical order all abbreviations used. Number tables consecutively in the order of their first citation in the text and supply a brief title for each. Do not use internal horizontal or vertical lines. Give each column a short or an abbreviated heading. Explain all nonstandard abbreviations and explanatory matters in footnotes, and for explanatory matters use the following symbols, in sequence: *, †, ‡, §, ||, ¶, **, ††, ‡‡, §§, ||||, ¶¶, etc. Identify statistical measures of variations, such as standard deviation and standard error of the mean. Be sure that each table is cited in the text. If you use data from another published or unpublished source, obtain permission and acknowledge that source fully.

 

Figures

Figures should be either professionally drawn or photographed, and in a format (JPEG or TIFF) in the following resolutions [gray-scale or color in RGB (red, green, blue mode) at least 300 dpi (dots per inch)]. For x-ray films, scans, and other diagnostic images, as well as pictures of pathology specimens or photomicrographs, send sharp, glossy, black-and-white, or color photographic prints, usually 127 x 173 mm (5 x 7 inches). Write the word “top” on the back of each figure at the appropriate place. Figures should be made as self-explanatory as possible, titles and detailed explanations belong in the legends-not on the figures themselves. Photomicrographs should have internal scale markers. Symbols, arrows, or letters used in the figures should contrast with the background and be attached and grouped appropriately to the figures so as to prevent disorganization during figure editing. Photographs of potentially identifiable people must be accompanied by written permission to use the photograph.

Figures should be numbered consecutively according to the order in which they have been cited in the text. If a figure has been published previously, acknowledge the original source and submit written permission from the copyright holder to reproduce the figure. Permission is required irrespective of authorship or publisher except for documents in the public domain. Color figures are allowed, as they will appear in the electronic edition of the journal. Since the journal is also printed in black-and-white edition, figures in color should be adjusted in such a way that its printed form in black-and-white will remain sharp, clear, and lead to no confusion or unclarity. Diagrams and their legends should be in black-and-white to ascertain clarity. If the original size of the figures is too large, the size should be adjusted in order to allow electronic submission of the manuscript.

 

Legends for Figures

Legends for figures are written with Arabic numerals corresponding to the figures. When symbols, arrows, numbers, or letters are used to identify parts of the illustrations, identify and explain each one clearly in the legend. Explain the internal scale and identify the method of staining in photomicrographs.

 

Units of Measurement

For measurements use S.I. (System International) units. Measurements should be abbreviated (e.g. mm, kcal, etc.) in accordance with the Style Manual for Biological Sciences and using the metric system. Measurements of length, height, weight, and volume should be reported in appropriate scientific units. Temperatures should be in degrees Celsius. Blood pressures should be in millimeters of mercury (mmHg). Drug concentrations may be reported in either SI or mass units, but the alternative should be provided in parentheses where appropriate.

 

References

References are advisably not to exceed 30 in number but not less than 15, and should in general be limited to the last decade. Avoid using abstracts as references. Information from manuscripts submitted but not yet accepted should be cited in the text as “unpublished observations” with written permission from the source. Papers accepted but not yet published may be included as references; designate the journal and add “Forthcoming”. Avoid citing “personal communication” unless it provides essential information not available publically, name the person and date of communication, and obtain written permission and confirmation of accuracy from the source of personal communication. Authors are recommended to use reference management software, in writing the citations and references such as Mendeley®, Zotero®, EndNote®, and Reference Manager®.

Here are some examples of the references:

1.  Journal

Up to three authors, list all the authors.

  • Halpern SD, Ubel PA, Caplan AL (2002). Solid-organ transplantation in HIV-infected patients. N Engl J Med 347, 284-287

More than three authors, list the first three authors, followed by et al.

  • Rose ME, Huerbin MB, Melick J, et al (2002). Regulation of interstitial excitatory amino acid concentrations after cortical contusion injury. Brain Res 935, 40-46

2.   Book

Two to three authors, list all the authors.

  • Sambrook J, Russerl DW (2001). Molecular cloning: A laboratory manual. Cold Spring Harbor Laboratory Press, New York.

More than three authors, list the first three authors, followed by et al.

  • Reece JB, Lisa AU, Peter VM, et al (2010). Campbell biology. Pearson, London.

Chapter in a book

Meltzer PS, Kallioniemi A, Trent JM (2002). Chromosome alterations in human solid tumors. In: Vogelstein B, Kinzler KW (eds). The genetic basis of human cancer, New York, McGraw-Hill, p 93-113.

Electronic book/ E-book

Chapter from an electronic book 

  • Darwin C. On the origin of species by means of natural selection or the preservation of favoured races in the struggle for life [Internet]. London: John Murray; 1859. Chapter 5, Laws of variation. [cited 2010 Apr 22]. Available from: http://www.talkorigins. org/faqs/origin/ chapter5.html. 

Full text electronic book 

  • Macdonald S. editor. Maye’s midwifery 14th ed. [eBook]. Edinburgh: Bailliere Tindall; 2011 [cited 2012 Aug 26]. Available from: Ebrary.

3.   Proceeding 

Proceeding book 

Offline proceeding 

  • Kimura J, Shibasaki H, editors. Recent advances in clinical neurophysiology. Proceedings of the 10th International Congress of EMG and Clinical Neurophysiology; 1995 Oct 15‐19; Kyoto, Japan. Amsterdam: Elsevier; 1996.

 Online proceeding 

  • Muller S, editor. Proceedings of the 10th international conference on head-driven phrase structure grammar [Internet]; 2003 Jul 18-20; East Lansing (MI). Stanford (CA): CSLI Publications; 2003 [cited 2017 Nov 16]. Available from: http://web.stanford.edu/group/ cslipublicationsSta/cslipublications/HPSG/2003/toc.shtml.

4.   Theses/ Dissertation

Thesis/dissertation 

Offline thesis/dissertation 

  • Kay JG. Intracellular cytokine trafficking and phagocytosis in macrophages [dissertation]. St Lucia, Qld: University of Queensland; 2007 

Online thesis/dissertation 

  • Pahl KM. Preventing anxiety and promoting social and emotional strength in early childhood: an investigation of risk factors [dissertation on the Internet]. St Lucia, Qld: University of Queensland; 2009 [cited 2017 Nov 22]. Available from: https://espace.library.uq.edu.au/view/UQ:178027.

5.   Homepage/ Website

Cancer-Pain.org (2002). New York: Association of Cancer Online Resources, Inc.; c2000-01. [updated 2002 May 16]. Available from http://www.cancer-pain.org/. Accessed July 9, 2002.

 

SUBMISSION PREPARATION CHECKLIST

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.

  1. The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines, which are found in About the Journal.

  2. The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).

  3. The submission file is in OpenOffice, Microsoft Word, RTF, or WordPerfect document file format.

 

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