Editorial Policies

Peer Review Process

All manuscripts received by the Dental Journal (Majalah Kedokteran Gigi) will be a selection and assessment process (initial review) by the Managing Editors to ensure their accordance with the writing guideline, focus and scope with excellent academic quality. The manuscripts will be peer reviewed by at least two reviewers within the framework of a double-blind policy. If they do not meet the conditions, the author will be given the opportunity to revise their manuscript according to the given criteria. However, there is also the possibility that the manuscript will be directly rejected.

Peer review process: The manuscript has passed the initial review stage will be sent to at least two reviewers who are experts in the field of the submitted manuscript. The reviewers will be provided with an assessment form and are encouraged to provide comments directly on the text of the manuscript. Six weeks is the maximum time for a round of review process. This process can be done in one or more rounds.

Review decision: The reviewer's decision will be considered by the Editors to determine the subsequent process of the manuscript. The following recommendations will be provided by the reviewers:

• Accept submission; means that the manuscript is acceptable for publication without any revisions or changes
• Revision required; means that the manuscript is acceptable for publication after being revised in response to the reviewers' comments
• Resubmit for review; means that substantive inadequacies in the manuscript, such as data analysis or research variable, type of research, the main theory used and rewriting of paragraphs so need to be revised and resubmit
• Decline submission; means that the manuscript cannot be accepted for publication because it is not within the scope of the required research or the review provided is related to a very basic problem

Revision stage: After the manuscript is received with a revision note or re-submission, the manuscript will be sent back to the author with the review form from the reviewers and the revision form. The time given to revise the manuscript is two weeks. When returning the revised manuscript, the author is required to fill in and attach the manuscript revision form provided. If the revised manuscript does not match the comments given by the reviewer, the manuscript will be returned to the author for revision.

Final decision: The final decision on the acceptability, or otherwise, of manuscripts will be taken by the editor-in-chief based on reviewers' comments presented during an editorial board meeting. Scanning for instances of plagiarism present in manuscripts will be conducted by means of Turnitin software. The manuscript can still be rejected if the author is not serious about making the necessary revisions.

Proofreading process: After the manuscript is approved and accepted by the editor-in-chief based on reviewers' comments presented during an editorial board meeting, the manuscript will undergo a proofreading process using native speaker services to maintain the quality of the language.

Final stage: The final layout of the manuscript will be sent back to the author to ensure that the content matches the author's writing. The author can revise any typos found in the final manuscript. After confirmation from the author is given, the Editor will process the manuscript for online publication on the website as well as print publication.

Publication Frequency

The Dental Journal (Majalah Kedokteran Gigi) is published by the Faculty of Dental Medicine, Universitas Airlangga. Its areas of investigation cover dental science and dental hygiene. The Dental Journal (Majalah Kedokteran Gigi) is published annually on a quarterly basis.

 

Open Access Policy

The Dental Journal (Majalah Kedokteran Gigi) provides immediate, free-of-charge access to its content on the principle that rendering research available to the public promotes greater global knowledge exchange.

Publication Ethics and Malpractice Statement

The Dental Journal (Majalah Kedoteran Gigi) adheres to the strictest guidelines for academic publishing. Authors are required to confirm that they have read and cooperated with the Dental Journal's regulations before submitting a submission. Any article that the editor feels might not adhere to these standards may be rejected by the Dental Journal without review or retracted. The following outlines the responsibilities that the journal's publishers, editors, reviewers, and authors have with relation to research and publishing ethics. This statement is based on COPE's Best Practice Guidelines for Journal Editors.

The act of submitting a manuscript to the Dental Journal means that it has never been published before, either in whole or in part, in any language, is not currently in press, and is not being considered for publication anywhere else. If authors are aware of any relevant papers that are being considered, in press, or published elsewhere, they must notify the editors. A manuscript's presence on a publicly available preprint server does not imply previous publication (see "Preprints"). Authors must first withdraw their paper from the journal if they decide to submit it elsewhere before a judgment or the final decision has been made on whether or not it should be published there.

Submission 
Submissions of manuscripts from authors located anywhere in the world are encouraged by the journal. When a manuscript is submitted to a journal, it is assumed that all of the authors have given their approval, attested to the article's veracity, consented to its submission, and have the right to publish it.

Originality
Submission to the journal implies that the paper is original work. The journal may check submissions for plagiarized content using Turnitin's Similarity Check program. Authors consent to this screening when they submit their work to the journal. At the editors' discretion, any manuscript that contains an excessive amount of unoriginal content may be rejected or withdrawn.

Preprints
The Dental Journal recommends that a manuscript should never be placed on a preprint server after it has been edited in response to reviewers' feedback, accepted for publication, or published in a journal. The authors of a paper should update the preprint with a link to the published journal article if it is accepted for publication in the Dental Journal. When uploading their writing to a preprint server, authors should keep the journal's copyright intact.

Scooping
The editors will evaluate a manuscript's novelty independently from other manuscripts that are published on community-recognized preprint servers after the submission date (or, if the manuscript is submitted within 12 weeks, after the date of posting on a preprint server).

Authorship
The act of submitting work to a journal indicates that every author has reviewed and approved the list of authors. After the article is submitted, all authors and the editor must agree to any changes made to the list of authors, including adding or removing names and changing the order of the authors.
The International Committee of Medical Journal Editors (ICMJE) Guidelines for "Defining the Role of Authors and Contributors" must be adhered to by the authors. According to the ICMJE, authorship should be determined by the following four criteria: authoring the manuscript or critically editing it for significant intellectual content; providing a significant contribution to the idea or design of the work; or obtaining, analyzing, or interpreting data for the work. Accepting responsibility for all parts of the work and endorsing the paper in its final draft for publication. Any author on the document who satisfies all four requirements should be identified as such. Contributors who don't fit all four requirements should be included in the acknowledgements section of the article rather than as authors.
Artificial intelligence (AI) tools, such as large language models (LLMs) and other publicly accessible services, are not eligible to be identified as authors of manuscripts since they do not match the aforementioned standards.

Data falsification, data fabrication, and image integrity
Authors are not allowed to invent or manipulate data. Authors are allowed to digitally alter or edit photos, but only if the changes are minimal, made to the whole image, adhere to community guidelines, and are explained in detail in the text. A manuscript's visuals must all faithfully depict the original data that they are based on. Authors are not allowed to alter, crop, add, or improve certain areas of a picture. The right to seek original, raw photos from authors is reserved by the editors. A manuscript may be rejected or withdrawn if the requisite photos are not provided.

Availability of data and materials
When using publicly accessible data and resources, such as those from commercial manufacturers or public repositories, authors are required to provide credit to the original source by adding accession numbers or firm information in their manuscripts, where applicable.
Throughout the peer review process, all data sets must be fully accessible to the editors and reviewers, and by the publication date, consideration must be given to making them publicly available. The authors pledge to keep their data sets preserved for a minimum of 10 years beyond the date of the journal publication. The journal encourages authors to comply with reasonable requests from colleagues to provide information about any materials, procedures, or experimental data used in their study. The Creative Commons Attribution-ShareAlike (CC BY SA) 4.0 International license is used to make the data public.

Reproducing copyrighted material
If any content in a document is protected by copyright and is not owned by the authors, the authors must get permission from the copyright holder(s) before reproducing it. The publishers of the original work and the copyright holders must get permission for the authors to replicate any previously published content in a manuscript. In their document, the authors are required to cite the source work. The manuscript must be first submitted with copies of any reproduction licenses.

Animal or human experimentation
Manuscript authors who describe experiments with humans or materials originating from humans must show that the study was done in compliance with the criteria established by the authors' institutions and the Declaration of Helsinki, as well as any amendments to the Declaration. When appropriate, the authors should add a note in their paper outlining how participants' informed permission was obtained for both research participation and publishing.
Manuscript authors who describe research using animals or products produced from animals have to show that the study was done under the institution's established criteria.

Clinical trial registration
The International Committee of Medical Journal Editors (ICMJE) policy on clinical trial registration is followed by the journal. It states that registration in a public trials registry of all clinical trials should occur at or prior to the time of the first patient enrollment in order for the trial to be considered for publication. The name of the trial registry and the study's registration number must appear in manuscripts detailing clinical studies.

Use of Artificial Intelligence (AI) tools
Large Language Models, or LLMs, are another name for artificial intelligence (AI) tools. According to COPE Guidelines, authors must fully disclose and detail any usage of these tools in the Materials and Methods section, whether they are generative or non-generative. This involves, but is not limited to, writing all or part of the article using AI tools, producing or editing the pictures or graphics used in the manuscript, and gathering or analyzing data. Authors are required to specify the tools they used and how they were used. Generally speaking, generative AI technologies may only be used in situations when they are an essential component of the study concept or methodology. Any other usage will be considered on an individual basis. Authors are always in charge of the whole content of the manuscripts they submit.
Authors need to be aware that questions concerning the copyright status of any material created by AI are still being raised. The guidelines in this document's section under "Reproducing copyrighted material" must be followed, in addition to any applicable statutory and other copyright rules. It is allowed to utilize non-generative AI technologies, such as spell and grammar checks, to make a work easier to read. Unpublished papers cannot be uploaded by reviewers or editors to any AI tool or service. According to other sections of this agreement, doing so would violate the obligations pertaining to secrecy and privacy. In the event that unpublished content is posted to a third-party service, copyright concerns may also arise.

Author competing interests and conflicts of interest
To ensure openness, the Dental Journal requests that all authors disclose any competing interests or conflicts of interest pertaining to the work they have submitted. When there are real, imagined, or possible conditions that could affect an author's capacity to perform or report research objectively, there is a conflict of interest. Competing financial or commercial interests, business links, consultancy positions, and stock or equity ownership are a few examples of potential conflicts. In the manuscript's acknowledgements section, authors ought to enumerate all funding sources for their study.

Retractions or Errata
Retraction is an option for published articles that violate research or publishing ethical norms of conduct, have been published elsewhere, or include erroneous or untrustworthy results or conclusions. People who think an article that has been published ought to be withdrawn are urged to get in touch with the journal's Editorial Office and explain their concerns in detail. The Chief Editor will look into this more and get in touch with the published article's authors to get their reaction. When co-authors cannot agree on a retraction, the Editor-in-Chief may seek guidance from the Editorial Board or outside peer reviewers. Any authors who disagree will be acknowledged in the text if a Retraction is released.
The Editor-in-Chief has the final say on whether to publish retractions or errata.

Confidentiality
All papers that are not published are kept secret by the journal. The authors guarantee that, when submitting their work to the publication, they will maintain complete confidentiality regarding any communication regarding their work, including that from the editors, reviewers, and editing office.

Green Open Access (self-archiving) policy
One way for authors to make a copy of their work available online is by self-archiving, which is sometimes referred to as Green Open Access. After their work is published in the journal, authors of original research submissions are encouraged by the journal to immediately submit it to an institutional repository.

Extended digital preservation
Universitas Airlangga preserves its full digital library, including the journal utilizing the CLOCKSS system (see "Archiving"). If the material becomes inaccessible at Universitas Airlangga, it will be released and made available through CLOCKSS.

Advertising Policy
Advertising is neither accepted nor published by the journal on its website or on its article pages.

Editors’ responsibilities
1. Publication decisions
The editor of the Dental Journal is responsible for deciding which of the articles submitted for consideration should be published. The validation of the work in question and its importance to researchers and readers will, invariably, drive such decisions. The editors may be guided by the journal's editorial board policies and constrained by such legal requirements as shall then be in force regarding libel, copyright infringement and plagiarism. The editors may confer with other editors or reviewers in arriving at such decisions.

2. Fair play
The editor of the Dental Journal evaluates manuscripts consistently for their intellectual content without regard to the race, gender, sexual orientation, religious belief, ethnic origin, citizenship, or political philosophy of the authors.

3. Confidentiality
The editor and editorial staff must not disclose information relating to a submitted manuscript to any individuals other than the corresponding author, reviewers, potential reviewers, other editorial advisers or the publisher, as appropriate.

4. Disclosure and conflicts of interest
Unpublished materials disclosed in a submitted manuscript must not be used in an editor's own research without the express written consent of the author.

Authors’ responsibilities
1. Reporting standards
Authors of reports on original research should present an accurate account of the investigative work undertaken and an objective discussion of its significance. Supporting data is to be presented accurately within the paper which should contain sufficient detail and references to permit others to replicate the research. Fraudulent or knowingly inaccurate statements constitute unethical behaviour and, as such, are unacceptable.

2. Data Access and Retention
Authors are requested to submit raw data relating to a paper for editorial review. They should be prepared, if practicable, to provide public access to such data (consistent with the ALPSP-STM Statement on Data and Databases) and to retain such data for a reasonable period following publication.

3. Originality and Plagiarism
Authors should ensure that the work produced is entirely original, with any references and/or quotations being appropriately cited or re-produced.

4. Multiple, Redundant or Concurrent Publication
Authors should not, in general, publish manuscripts describing essentially the same research contained in more than one journal or primary publication. Submitting the same manuscript to multiple journals concurrently constitutes unethical publishing behaviour and is considered unacceptable.

5. Acknowledgement of Sources
Full and appropriate acknowledgment of others' work must be provided in all cases. Authors should cite publications influential in determining the nature of the reported work.

6. Authorship of the Paper
Authorship should be limited to those individuals making a significant contribution to the conception, design, execution or interpretation of the reported study. All such collaborators should be listed as co-authors. Where others have participated to certain substantive aspects of the research project, they should be acknowledged or listed as contributors. The corresponding author should ensure that all relevant (and only relevant) co-authors are acknowledged within the paper, their having seen and approved the final version and having agreed to its submission for publication.

7. Hazards and Human or Animal Subjects
If the work involves the use of chemicals, human beings, animals, microbes, procedures or equipment with any unusual inherent hazards, the author must clearly identify these in the manuscript.

8. Disclosure and Conflicts of Interest
All authors should disclose within their manuscript any financial or other substantive conflicts of interest that might be construed as influencing the results or interpretation of their reported research. All sources of financial support for the project should be disclosed.

9. Fundamental errors in published work
In cases of an author discovering significant error or inaccuracy in his/her published work, it is his/her obligation to promptly notify the journal editor or publisher and cooperate in the correction or retraction of the paper.

Reviewers’ responsibilities
1. Contribution to Editorial Decisions
Peer review assists the editor in making editorial decisions, while editorial communications with the author may also assist him/her in improving the paper.

2. Lead-in times
Any selected referee who feels unqualified to review the research reported on in a manuscript, or is aware that its prompt review is not possible, should notify the editor and excuse him/herself from the review process.

3. Confidentiality
Any manuscripts received for review must be treated as confidential documents. They must not be shown to or discussed with others except as authorized by the editor.

4. Standards of Objectivity
Reviews should be conducted objectively. Personal criticism of fellow authors is inappropriate. Referees should express their views clearly with supporting arguments.

5. Acknowledgement of Sources
Reviewers should identify relevant published work not cited by the authors. Any assertion that an observation, derivation or argument has been previously reported should be accompanied by a relevant citation. Reviewers should also draw to the editor's attention any substantial similarity between or overlap with the manuscript under consideration and other published papers of which they have first-hand knowledge.

6. Disclosure and Conflict of Interest
The confidentiality of privileged information or concepts encountered as a result of a peer review must be respected and not exploited for personal advantage. Reviewers should not consider manuscripts with which they have conflicts of interest resulting from competitive, collaborative, or other relationships or connections with any of the authors, companies, or institutions connected to said documents.

Article processing charge

Articles submitted to the Dental Journal (Majalah Kedokteran Gigi) will incur a fee of USD 100* per article in respect of 'Article Processing Charges (APC)' if the article accepted for publication.
And also will incur a fee of USD 35* per 1000 words (not including transfer fees) for 'English Proofreading' if the article accepted for publication.

However, no charge for manuscript submission, including: peer-reviewing, editing, publishing, maintaining and archiving, and the provision of immediate access to full-text versions of the articles will be levied.
(update October 2022) *price can change at anytime

Accreditation Certificate

The Dental Journal (Majalah Kedokteran Gigi) has been certificated as a Scientific Journal by The Indonesian Ministry of Education, Culture, Research and Technology, effective from 2021. Update Accreditation Number: 158/E/KPT/2021

Plagiarism Screening

Scanning for similarity within manuscripts will be conducted by means of Turnitin software with a maximum value of 20%.

Archiving

This journal utilizes the CLOCKSS systems to create a distributed archiving system among participating libraries and permits those libraries to create permanent archives of the journal for purposes of preservation and restoration.