Submissions

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Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
  • As part of the submission process, authors must check their submission's compliance with the following items. Submissions may be returned to authors that do not adhere to these guidelines.
  • The author(s) has received consent from the author or editor of any pictures or tables quoted from other journals or books. A portion or the entirety of the article must not have been published in other journals, nor must it have contributed to other journals or is still under review.
  • The author(s) undersigned hereby give the Institute of Tropical Disease Universitas Airlangga the rights as a publisher, the right of first publication of all published material. It will be licensed under a Creative Commons Attribution-NonCommercial-ShareAlike 4.0 International License.

Author Guidelines

 

ONLINE SUBMISSIONS

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AUTHOR GUIDELINES

GUIDELINES FOR AUTHORS 

INDONESIAN JOURNAL OF TROPICAL AND INFECTIOUS DISEASE

This journal is a peer-reviewed journal established to promote the recognition of emerging and reemerging diseases, specifically in Indonesia, South East Asia, other tropical countries, and worldwide, and to improve the understanding of factors involved in disease emergence, prevention, and elimination.

The journal is intended for scientists, clinicians, and professionals in infectious diseases, biochemistry and molecular biology, microbiology, and related sciences. In addition, we welcome contributions from infectious disease specialists in academia, industry, clinical practice, public health, and pharmacy, as well as from specialists in economics, social sciences, and other disciplines. For information on manuscript categories and the suitability of proposed articles, see below and visit the Guidelines for Authors section.

Before you submit your manuscript, go back and review your title, keywords, and abstract. These elements are key to ensuring that readers can find your article online through search engines such as Google. The submitted article must be appropriate to IJTID Author Guidelines. Please kindly check our Template. when submitting articles, an author must upload a Copyright Transfer Agreement as the supplementary file.

The process of Submission Indonesian Journal of Tropical and Infectious Disease is a fully electronic journal. All manuscripts MUST be submitted to the following Online Submission. DO NOT email the manuscript to the journal or editors. This journal is open access journal that is freely available to both subscribers and the wider public with permitted reuse.

 

SUBMISSION

To submit a manuscript, please go to https://e-journal.unair.ac.id/IJTID/user/register If you do not have an IJTID author account on the Editorial Manager, create an account and log in with your username and password. Before uploading your manuscript to the Editorial Manager, ensure you have all the documents described in the manuscript preparation section.

All submitted manuscripts undergo rigorous editorial checks before they are sent for peer review. The manuscripts are checked for plagiarism and format. Manuscripts that do not pass the initial checks will not enter the peer review process.

Download the Conflict of Interest Form and Copyright Transfer Agreement, which can be obtained from the Instructions & Forms tab. Completed forms should be submitted along with manuscripts during the submission period.

The manuscript will not be accepted if it is not formatted according to journal style and follows the authors' instructions.

All materials submitted for publication should be submitted exclusively to the IJTID unless stated otherwise.

 

REVIEW PROCESS

Peer Review

All manuscripts submitted undergo a double-blinded peer-review process and are managed online. Authors can suggest up to 3 individuals qualified in the field to review the article. However, the reviewers must not be affiliated with the same institution(s), or have any potential conflicts of interest in reviewing the manuscript. The editor’s decision to accept or reject these reviewers is final. Decisions on manuscripts are made following the ‘Uniform Requirements for Manuscripts Submitted to IJTID (https://e-journal.unair.ac.id/IJTID/).

Revision

Articles sent for revision to the authors do not guarantee that the paper will be accepted. Authors are given approximately two weeks to return their revised manuscript. Note that if the revision is not received within three months, the Editorial Office will decide to reject it.

 

PUBLICATION PROCESS

The final decision to publish or not to publish the articles lies with the Editor in Chief. The Editor retains the right to determine the style and, if necessary, edit and shorten any material accepted for publication.

When the galley proof is ready, the Editorial Office will send the proof to the authors to check for its completeness. Confirmation or comments from the authors must be given within 48 hours of receipt of the proof to avoid delays in the publication of the manuscript. Significant alterations to the text will not be entertained at this stage, and the authors are responsible for all statements made in their work, including changes made by the Editorial team and authorized by the corresponding author.

Manuscripts without the approval of the galley proof by the authors and a completed Copyright Form will not be published. Once the author gives approval for publication, the Editorial Office will not be held responsible for any mistakes thereafter. No complimentary hard copy of the journal to authors is given. However, the soft copy of the article can be obtained from the journal’s webpage https://e-journal.unair.ac.id/IJTID/

 

STATEMENTS, PERMISSIONS, AND SIGNATURES

Authors and contributors

Designated authors should meet all four criteria for authorship in the IJTID Recommendations. Journal articles will not be published unless the signatures of all authors are received. The author statement form should be uploaded. Written consent of any cited individual(s) noted in acknowledgements or personal communications should be included.

Conflict of Interests

All submissions to IJTID must include disclosure of all relationships that could be viewed as presenting a potential or actual conflict of interest. All authors must declare their interest and complete the declaration form. A completed declaration form should be uploaded, and the information about the conflict of interest must be stated in the article's body text.

Authors must state all possible conflicts of interest in the manuscript, including financial, consultant, institutional and other relationships that might lead to bias or a conflict of interest. If there is no conflict of interest, this should also be explicitly stated as none declared. All sources of funding should be acknowledged in the manuscript. All relevant conflicts of interest and sources of funding should be included on the title page of the manuscript with the heading “Conflicts of Interest and Source of Funding:”

A conflict of interest appears when professional judgement concerning a primary interest (such as patients’ welfare or validity of research) may be influenced by a secondary interest (such as financial gain). Financial relationships can also occur because of personal relationships or rivalries, academic competition, or intellectual beliefs. Failure to disclose conflicts might lead to the publication of a statement in our Department of Error or retraction.

The Editor may use such information as a basis for editorial decisions and will publish such disclosures if they are believed to be necessary to readers in judging the manuscript.

Agreements between authors and study sponsors that interfere with authors’ access to all of a study’s data, or their ability to analyze and interpret the data and to prepare and publish manuscripts independently, may represent conflicts of interest and should be avoided.

Permissions to reproduce previously published material

Authors should include with their submission copies of written permission to reproduce material published elsewhere (such as illustrations) from the copyright holder. Authors are responsible for paying any fees to reproduce the material.

 

MANUSCRIPT PREPARATION

Language

All articles submitted must be written in the English language. The Editorial Office does not offer proofreading services; therefore, the author must ensure that the English language is thoroughly revised before submitting the work for publication. It is the responsibility of the authors to send their articles for grammar and editing services. Editorial Office reserves the right to reject a manuscript if the language is poor.

 

ORGANISATION

The following documents are required for each submission, in this order:

Cover Letter

The covering letter should be uploaded at the stage of the online submission process. Explain in the covering letter why your paper should be published in IJTID

Title Page

The title page should be an individual document, uploaded separately, that provides:

  • Title of manuscript
  • Full name of all authors;
  • Details of the corresponding author

o Designation and Name of the corresponding author

o Contact details: email, telephone and fax number

Please refer to the sample of "Title Page" that could be obtained from the "Instruction & Form" tab

Note: Persons designated as authors should have participated sufficiently in work to justify authorship. Kindly refer to the section on authorship in the Uniform Requirements for Manuscripts.

Submitted to IJTID Journals, available at  https://e-journal.unair.ac.id/IJTID/ The Editor may require authors to justify the assignment of   authorship

 

MANUSCRIPT

Abstract and Keyword

  • A concise and factual abstract is required. The abstract should briefly state the purpose of the research, the principal results, and the major conclusions. The abstract should be 250-300 words. It should include the objectives and rationale of the study, the method used, the main findings and the significance of the findings. It should be accompanied by up to 5 Keywords. The abstract should be available in English and Bahasa.
  • Abstracts should follow the structured format, with the heading of Introduction, Methods, Results and Conclusion.

Keywords

  • Below the abstract, provide a maximum of 5 keywords that will assist in cross-indexing the article.
  • Check and confirm that the keywords are the most relevant terms found in the title or the Abstract and should be listed in the medical subject headings (MeSH) list of Index Medicus found in http://www.nlm.nih.gov/mesh/meshhome.html

Main Text

  • Please make the page settings of your word processor to A4 format, with the margins
  • Moderate Style:

Top and Bottom: 1”, Left and Right: 0.75”

  • The manuscript should be in one column with line spacing of 1.15 lines; using Times New Roman font with font size 12; line number
  • Restart Each Page style; insert the page number at the bottom of the page. For Title, using Arial 14.
  • The section headings are in boldface capital letters (UPPERCASE style). Second-level headings are typed in boldface capital and lowercase letters (Capital Each Word style) except conjunction. Third-level headings are typed in boldface italic capital and lowercase letters.
  • Do not use boldface for emphasis within the text

Figures

  • Provide figures embedded in the page. Figures should be drawn professionally. Photographs should be sharp (contrast). In the figure legend, provide footnotes and other information (e.g., source/copyright data, explanation of boldface).
  • Ensure that each illustration has a caption. Supply captions separately, not attached to the figure. A caption should comprise a brief title (not on the figure itself) and a description of the illustration. Keep text in the illustrations themselves to a minimum but explain all symbols and abbreviations used
  • Abbreviate "Figure" as "Fig.", e.g., Fig. 1, Fig. 2.
  • Number the figures consecutively in Arabic numerals (e.g., Fig. 1, Fig. 2) in the order of their first citation in the text.
  • Images as TIFF/JPEG files should be submitted with a minimum resolution of 300 DPI and a minimum dimension of 1,000 x 1,000 pixels. Colour images should be submitted in CMYK format instead of RGB format.
  • Letters, numbers, and symbols should be clear and even throughout and of sufficient size so that when they are reduced in size for publication, each item will still be identifiable.
  • If a Figure has been published, acknowledge the original source and submit written permission from the copyright holder to reproduce the material.
  • Authors’ names and affiliations should not appear on the images.
  • All Figures/Figure-parts relating to one patient should have the same Figure number.
  • Symbols, arrows, or letters used in photomicrographs should contrast with the background.

Please refer to the sample of "Figure" that could be obtained from the "Instruction & Forms" tab

Equations

Equations (refer to Eq. 1, Eq. 2,..) should be indented 5 mm (0.2”). There should be one line of space above the equation and one line below it before the text continues. The equations have to be numbered sequentially, and the number put in parentheses at the right-hand edge of the text. Equations should be punctuated as an ordinary part of the text. Punctuation appears after the equation but before the equation number. The use of Microsoft Equation is allowed. c2 = a2 + b2

Clinical Pictures

  • The ideal Clinical Picture provides visual information useful to other clinicians.
  • Clinical Pictures should be interesting, educational, and respectful of the patient. MJMHS is less interested in pictures that simply illustrate an extreme example of a medical condition.
  • Authors must obtain signed informed consent for publication.
  • Use no more than 450 words, with no references. The text should include brief patient history and must put the image in context, explaining what the image shows and why it is of interest to the general reader.

Tables

  • Submit all tables in Microsoft word format only.
  • Each table should be submitted separately.
  • Number the tables consecutively in Roman numerals (e.g. Table I, Table II, Table III) in the order of their first citation in the text
  • Provide a brief title, which should be shown at the top of each table
  • The main table heading should be in11 point Times New Roman font BOLD
  • Legends should be in 11 points, single-spaced
  • Tables should be in 10-point Times New Roman font, single-spaced
  • Headings within tables should be in 8 points BOLD
  • Place table explanations in the footnotes of the table
  • Explain all non-standard abbreviations in the footnotes to the tables
  • Obtain permission for publication before submission of the manuscript and acknowledge fully if data from another published source is used

Abbreviations and Symbols

  • The full term for which an abbreviation or acronym stands should precede its first use unless it is a standard unit of measurement
  • Symbols and abbreviations should be those used by British Chemical and Physiological Abstracts
  • Weights, volumes, etc. should be denoted in metric units

Data

  • International System of Units (S.I.) is required
  • Numbers in text and tables should always be provided if % is shown
  • Means should be accompanied by Standard Deviation and Medians by Inter-Quartile Range
  • Exact p values should be provided, unless p<0·0001
Drug names
  • Recommended international non-proprietary name (rINN) is required

References

  • Please ensure that every reference cited in the text is also in the reference list (and vice versa).
  • Minimum 25 references for research report/ original article and 35 references for review article.
  • References wrote in Vancouver (superscript) Style.
  • In the Vancouver Style, citations within the text of the essay/ paper are identified by Arabic numbers in superscript. This applies to references in text, tables, and figures. The writing process of the article is suggested to use the reference manager program (Mendeley, etc.). The Vancouver (Superscript) System assigns a number to each reference as it is cited. A number must be used even if the author(s) is named in the sentence/text. e.g., Smith 10 has argued that... The original number assigned to the reference is reused each time it is cited in the text, regardless of its previous position. When multiple references are cited at a given place in the text, use a hyphen to join the inclusive first and last numbers. Use commas (without spaces) to separate non-inclusive numbers in multiple citations, e.g., 2,3,4,5,7 is abbreviated to. The placement of citation numbers within text should be carefully considered, e.g., a particular reference may be relevant to only part of a sentence. Generally, reference numbers should be placed outside full stops and commas and inside colons and semicolons. However, this may vary according to the requirements of a particular journal. Examples - There have been efforts to replace mouse inoculation testing with in vitro tests, such as enzyme-linked Immunosorbent assays 57,60 or polymerase chain reaction 20-23, but these remain experimental. Moir and Jessel maintain “that the sexes are interchangeable.” 1
  • Use the form of references adopted by the US National Library of Medicine and used in the Index Medicus. Use the style of the examples cited at the end of this section.
  • Personal communications and unpublished observations may not be used as a reference.
  • Two references are cited, separated by a comma, with no space. Three or more consecutive references are given as a range with an en rule. To create an en rule on a PC: hold down the CTRL key and minus sign on the number pad, or on a Mac: ALT hyphen
  • References in tables, figures, and panels should be in numerical order according to where the item is cited in the text
  • Give any subpart to the title of the article. Journal names are abbreviated in their standard form as in Index Medicus
  • If there are six authors or fewer, give all six in the form: surname space initials comma
  • If there are seven or more, cite the first three names followed by et al
  • For a book, give any editors and the publisher, the city of publication, and the year of publication
  • For a chapter or section of a book, cite the editors, authors and title of the section, and the page numbers (http://www.ncbi.nlm.nih.gov/books/NBK7271/#A34171)
  • For online material, please cite the URL, together with the date you accessed the website
  • Online journal articles can be cited using the DOI number
  • Do not include references in the Abstract.

Examples of reference style are given below:

Vancouver Citation Style for IJTID

Standard Format for Books:

Author Surname Initials. Title: subtitle. Edition (if not the first). Place of publication: Publisher; Year.

Book with 1-6 authors/editors

1. Abul A, Lichtman A, Pillai S. Cellular and molecular immunology. 7th ed. Philadelphia: Elsevier Saunders; 2012.

2. Calder PC, Field CJ, Gill HS, editors. Nutritional and immune function. Oxon: CABI Publishing; 2002.

More than 6 authors/editors (Book, Chapter in a book and, etc.)

3. Fauci AS, Braunwald E, Kasper DL, Hauser SL, Longo DL, Jameson JL, et al. Harrison’s Principles of Internal Medicine. 17th ed. New York: McGraw Hill; 2008.

Chapter in a book

4. Vidyadaran S, Ramasamy R, Seow HF. Stem cells and cancer stem cells: Therapeutic Applications in Disease and Injury. In: Hayat MA, editor. New York: Springer; 2012.

Corporate/Organization as Author

5. Canadian Dental Hygienists Association. Dental hygiene: definition and scope. Ottawa: Canadian Dental Hygienists Association; 1995. 

E-book

6. Frank SA. Immunology and Evolution of Infectious Disease [Internet]. Princeton: Princeton University Press; 2002 [cited 2014 December 17]. Available from: http://www.ncbi.nlm.nih.gov/books/NBK2394/pdf/TOC.pdf

 

STANDARD FORMAT FOR JOURNAL ARTICLES:

Author Surname Initials. Title of article. Title of the journal abbreviated. Year of Publication: Volume Number (Issue Number): Page Numbers.

Journal article 1-6 authors

  1. Ramasamy R, Tong CK, Yip WK, Vellasamy S, Tan BC, Seow HF. The basic fibroblast growth factor modulates the cell cycle of human umbilical cord-derived mesenchymal stem cells. Cell Prolif. 2012;45(2):132-9.

Journal article with more than six authors

  1. Abdullah M, Chai PS, Chong MY, Tohit ERM, Ramasamy R, Pei CP, et al. Gender effect on in vitro lymphocyte subset levels of healthy individuals. Cellular Immunology. 2012;272(2):214-9.

Journal article in the press

  1. Clancy JL, Patel HR, Hussein SM, Tonge PD, Cloonan N, Corso AJ, et al. Small RNA changes en route to distinct cellular states of induced pluripotency. Nature communications.2014; 5:5522.Epub 2014/12/11.

It is the authors’ responsibility to check all references very carefully for accuracy and completeness. Authors should avoid using abstracts as references. “Unpublished observations” and “personal communications” may not be used as references; if cited, a letter (from the person quoted) granting permission must be submitted. Subject to editorial approval, the person quoted will be cited in parentheses in the text and not in the reference section.

Acknowledgements

State contributions that need to be acknowledged but do not justify authorship.

Acknowledgeable contributions include (not in exhaustive order) general support by a Department Head or Chairman, technical help, and financial and/or material support (including grants). Mention conflicts of interest, if any.

 

ARTICLE CATEGORIES

The format for the text varies depending on the type of article. The list of article types and their respective formats are as follows: Original Article, Short Communication, Review Article, Case Report, Commentary, and Letters to Editors.

Original Article

  • An original article is a report on the research objectives and analytical process, as well as a discussion of the implications of the results of a study
  • The manuscript should be organized according to the of following headings:
  • Title of the manuscript
  • Abstract (Structured & 250 words) and Keywords
  • Introduction
  • Materials and Methods
  • Results
  • Discussion
  • Conclusions
  • Acknowledgements
  • Conflict of Interest
  • References (minimum 25 references)
    • Use of subheadings in the main body of the text is recommended. Photographs and illustrations are encouraged. These are detailed studies reporting original research and are classified as primary literature.
Review Article
  • It is usually a solicited/invited article written by an expert, providing critical analysis and recent information on a given specialty.
  • The manuscript file should be organized according to the following headings:
  • Title of the manuscript
  • Abstract (Unstructured & 250 words) and Keywords
  • Introduction
  • Relevant section headings of the author’s choice
  • Summary
  • References (minimum 50 references) 
  • Review articles give an overview of existing literature in a field, often identifying specific problems of issues and analyzing information from available published work on the topic with a balanced perspective.

Case Report

  • These articles report specific instances of exciting phenomena. A goal of Case Studies is to make other researchers aware of the possibility that a specific phenomenon might occur. Case reports/ studies present the details of real patient cases from medical or clinical practice. The cases presented are usually those that contribute significantly to the existing knowledge in the field. The study is expected to discuss a disease's signs, symptoms, diagnosis, and treatment. These are considered primary literature and usually have a word count similar to an original article. Clinical case studies require a lot of practical experience.
  • The manuscript file should be organized according to the following headings:
  • Title of the manuscript
  • Abstract (Unstructured & 250 words) and Keywords
  • Introduction
  • Case Report
  • Discussion
  • Conclusions
  • Acknowledgements
  • Conflict of Interest
  • References (Minimum 15 references)

 

PLAGIARISM

  • Please be advised that all manuscripts submitted to the IJTID will be screened for plagiarism/duplication.
  • Authors are required to paraphrase all reference citations in their own words. This is to prevent any misunderstandings regarding plagiarism.
  • In the case where a particular citation would lose its original meaning and essence if paraphrasing is attempted, the Journal requires authors to enclose the citation in quotation marks (“ ”) to indicate that it is a direct quote from the source. However, excessive quotation marks are discouraged and should be utilized only when necessary.
  • IJTID adopts a zero-tolerance toward plagiarism. Failure to comply with these instructions will result in the outright rejection of manuscripts without peer review, and appropriate action will be taken.
  • The manuscript has not been published previously (partly or in full), unless the new work concerns an expansion of previous work (please provide transparency on the re-use of material to avoid the hint of text-recycling (“self-plagiarism”). Please tell us if you already use a plagiarism checker (Turnitin, etc.).

 

POLICY ON DUAL SUBMISSION

  • Submissions that are identical (or substantially similar) to previously published, accepted for publication, or submitted in parallel to other conferences are NOT appropriate for submission to IJTID and violate our dual submission policy.
  • If you are in doubt (particularly in the case of material you have posted on a website), we ask you to proceed with your submission but to include a copy of the relevant previously published work or work under consideration by other journals.
  • Policy on Near-Duplicate Submissions o Multiple submissions with an excessive amount of overlap in their text or technical content are NOT acceptable. The Editors reserve the right to immediately reject all submissions they deem to be excessively similar by the same authors. Such “shotgun submissions” are unacceptable, unfair to authors who submit single original papers, and place an additional strain on the review process.

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