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Author Guidelines

 

GENERAL WRITING INSTRUCTIONS

1. The submitted manuscript to the editors is one that has not been published in any other scientific journals either in print or online or has not been submitted to another journal, proven by filling and submitting an author's statement.

2. The manuscript is in English, well-written, clear, straightforward, and concise. 

3. All submitted manuscripts must use the online submission service. However, if you don't have an account, you can register as an author and fill the registration form. These supplementary documents must be considered and completed in the online submission (Uploaded as a Supplementary File): 

  • Signed Copyright Transfer Agreement (CTA) (scan the document after signed).
  • Signed Author's Statement Form  (scan the document after signed).
  • Signed Title Page Form (scan the document after signed).
  • Signed Covering Letter Form (scan the document after signed).
  • Signed Conflict of Interest Form (scan the document after signed).
  • If you have a problem, you can send the manuscript and supplementary documents via email: jvhs@journal.unair.ac.id

4. The manuscript should be prepared according to the following author guidelines in the Template [Download Documents Template]

5. Manuscripts sent back to the authors after revision should be returned to the editor immediately. The revised manuscript should be uploaded to the online submission feature in the upload author version from the review task window (If you have a problem, you can submit a revision in via email). The revised document should include:

  • One (1) MS Word file for Revision Note in a table with respect to the Reviewer's comments including the location of the revision on the revised manuscript. The table columns should be Number, Reviewer's Comments, Answer/Revision Note, and Location of Revision (page number, and/or line).
  • One (1) MS Word file for the Revised Manuscript file according to Template-based format (MS Word file) (important: highlight the revised sentences in red). The revised manuscript returned later than three months will be considered as a new submission and will be reviewed again by other peer reviewers.

6. Upon receiving the manuscript, the editor will send a "notification for processing" notice to the author at least 14 days afterward.

7. Each article submitted to the editorial office of the Journal of Vocational Health Studies is not charged for any fees (free - no page charge) including article processing fees. The publication fee is borne by this journal publisher. 

 

SPECIFIC WRITING INSTRUCTIONS

A. The research manuscript has the following systematics arrangement:

The script is typed using the Microsoft Word program on A4 paper size. The font used should be Times New Roman, size 14 pt for the title, and 12 pt for the contents of the script. Headlines are typed in bold, whereas Latin names are typed in italics. The script is formatted with a 1.5 cm spacing, with left, right, and bottom margin limits of 2 cm, and a top margin of 1.5 cm. The length of the manuscript should not be below 8 pages or exceed 12 pages.  [Download Documents Template].

1. The title page contains:

  • The title is written in English.
  • The author's name (written without any title), the author's address, and the short title (running title).
  • The headline should be no more than 14 words, and the short title should not exceed 6 
  • The author's address should include majors/departments or laboratories, accompanied by the institution/university name and postal code. If there are multiple authors, each with a different institutional address, then each name should be indexed with an Arabic numeral. At the bottom of the heading page, the contact information for the corresponding author (responsible for correspondence) should include their name, address, phone number, mobile phone (HP), fax, and email.

2. The abstract is written in both English and Bahasa Indonesia, with a maximum length of 250 words. It serves as the essence of the entire writing, including background, purpose, methods, results, and conclusions. Additionally, the abstract should come with 3 - 5 keywords, alphabetically sorted.

3. The introduction contains background information, supporting literature, problem formulation, research objectives, as well as research benefits. 

4. The materials and methods section includes explanations of the materials and tools utilized, details of time, location, engineering aspects, and the research draft. It must be described as comprehensively as possible to enable other researchers to perform retests. References are provided for lesser-known methods. Sources or references for materials or products used should be mentioned, including the name of the company and country, possibly accompanied by the catalogue number. Commercial names should be accompanied by their generic names. The use of animals in research should adhere to animal welfare guidelines (The World Health Organization guidelines for clinical trials, ARRIVE guidelines (Animal Research: Reporting of In Vivo Experiments), and Helsinki declaration)

5. The results are expressed clearly. Tables, illustrations (pictures, graphs, and diagrams), or photos can be provided as needed. Results presented in tabels or illustrations do not need to be outlined in the text. Tables are numbered and referenced sequentially in the text, with titles written briefly and clearly. Captions are placed as footnotes and not in the title. Any abbreviations or shorthand used are described in the footnotes. Vertical lines in tables should be minimized to clarify the vision.  Decimal numbers are formatted in English style. Illustrations such as images, graphs, or diagrams are numbered and referenced sequentially in the text. Captions are brief and clear and placed below the illustration, not within it. Color photographs must be high contrast, sharp, and vivid, with a minimum size of 125 x 195 mm. Additional data presented in related videos can be submitted as supplementary material and will only be available in online format. 

6. The discussion is written separately from the results. It does not repeat the narrative of the results but offers interpretation and analysis of the data obtained. This may involve referring to, comparing, strengthening, or criticizing the results of previous research. The discussion describes the research findings, how they can solve existing problems, differences and similarities with previous studies, and possible development.

7. The conclusion is presented briefly in its own paragraph at the end of the discussion and is not given a separate subtitle.

8. Acknowledgments is addressed to individuals or institutions that made significant contributions to the research, such as lenders, providers of data sources, research materials, and facilities used for the research, but not a team of writers.  

9. Author contribution, the contributions of each author include ideas, data generation, data analysis, manuscript preparation, and funding. Please use initials to refer to each author's contribution in this section, for example: A.B. and C.D. analyzed and interpreted the patient data regarding the disease. A.B., C.D., and E.F. conceived the study, contributed to sample preparation, and designed the study. All authors discussed the results and contributed to the final manuscript.

10. Funding support, all sources of funding for the research report should be declared, for example: This research was partially supported by Universitas Airlangga with grant number: XX/XXX/XXXX/XX/2024. If unavailable, please state 'Not applicable' in this section.

11. Data Availability, all manuscripts must include an ‘Availability of data and materials’ statement. Data availability statements should include information on where data supporting the results reported in the article can be found, including, where applicable, hyperlinks to publicly archived datasets analysed or generated during the study.  Data availability statements can take one of the following forms (or a combination of more than one if required for multiple datasets):

  • The datasets generated and/or analysed during the current study are available in the [NAME] repository, [PERSISTENT WEB LINK TO DATASETS]
  • The datasets used and/or analysed during the current study are available from the corresponding author on reasonable request.
  • All data generated or analysed during this study are included in this published article [and its supplementary information files].
  • The datasets generated and/or analysed during the current study are not publicly available due to [REASON WHY DATA ARE NOT PUBLIC], but are available from the corresponding author on reasonable request.
  • Data sharing is not applicable to this article as no datasets were generated or analysed during the current study.
  • The data that support the findings of this study are available from [third party name], but restrictions apply to the availability of these data, which were used under license for the current study, and so are not publicly available. Data are however available from the authors upon reasonable request and with permission of [third party name].
  • Not applicable. If your manuscript does not contain any data, please state 'Not applicable' in this section.

12. Conflict of Interest, all financial and non-financial competing interests must be declared in this section. If you do not have any competing interests, please state “The authors state there is no conflict of interest with the parties involved in this study" in this section.

13. Ethical Approval, if available (The complete name of the ethics committee, protocol number, and approval date). Example: This research has been approved by the ethics committee with number XX/KEPK/XX/X/2025 issued on 29th October 2024 by the Health Research Ethics Commission of the Universitas Airlangga. If unavailable, please state “This study does not require ethical approval because it does not use experimental animals and/or humans” in this section.

14. Informed Consent, if your manuscript contains any individual person’s data in any form (including any individual details, images, or videos), consent for publication must be obtained from that person, or in the case of children, their parent or legal guardian. All presentations of case reports must have consent for publication. You can use your institutional consent form. You should not send the form to us on submission, but we may request to see a copy at any stage (including after publication). If your manuscript does not contain data from any individual person, please state “Not applicable” in this section.

15. The list of references includes all publication articles referenced in the manuscrip. The references are organized according to the Harvard system, specifically using the 'Elsevier - Harvard 2' standard format. There should be a minimum of 25 references from the last 10 years before the date of submission. The author's names are arranged alphabetically. The references in the manuscript follow this format:

Reference from the scientific article:

  • Chopade, V.V., Phatak, A.A., Upaganlawar, A.B., Tankar, A.A. 2008. Green Tea (Camellia sinensis): Chemistry, Traditional, Medicinal Uses and Its Pharmacological Activities- A Review. Journal of Medicinal Plants Research Vol. 4(19). Pp 157-162.

Reference from textbooks:

  • Singh, G. 2007. Textbook of orthodontics. 2nd ed. New Delhi: Jaypee Brothers Medical Publishers (P) LTD. Pp. 387-409.

Reference from proceedings:

  • Perry, C.H., Lu, F., Namavar, F., Kalkhoran, N.M., Soref, R.A. 1991. Radical Styloid. Proceedings of The 10th International Congress of Clinic; New York, USA.
  • Favier, J.J., Camel, D.  1986. Enforcement of Data in Medical Information. In: Lun KL, Editor. Proceedings of the Eight International Conference on Medicine; York, UK.

Reference from thesis:

  • Ramos, R. 1992. Preventive Health Amendments. PhD Thesis. College van Dekanen. University of Twente. The Netherland.
  • Salim, S. 1995. Pengaruh Humiditas dan Waktu Penyimpanan serta Cara Curing terhadap Sifat Fisik, Kimia dan Mekanik Akrilik Basis Gigi Tiruan. Disertasi. Surabaya: Pasca Sarjana Universitas Airlangga.

 Reference from translation book:

  • Amerongen, A.V.N., Michels, L.F.E., Roukema, P.A., Veerman, E.C.I. 1986. Ludah dan Kelenjar Ludah arti Bagi Kesehatan Gigi. Rafiah Arbyono dan Sutatmi Suryo. Yogyakarta: Gadjah Mada University Press. Pp. 1-42.

Reference from the internet:

  • Fernanda, A.R. 2015. Hubungan Kualitas Pelayanan terhadap Kepuasan Konsumen di  Laboratorium Prodia Bandung. Available from: http://repository.widyatama.ac.id/xmlui/handle/123456789/2754. Diakses: 17 February 2015.
  • Yu, F. 1997. Management of Thumbs Duplication. Emerg Infect Dis (online) http://www.cdc.gov/ncidod/ EID/eid.html.
  • Koo, D.J., Chitwoode, D.D., Sanchez, J. 2008. Violent Victimization and The Routine Activities/Lifestyle of active drug users. Journal of Drug Issues 2008; 38: 1105-37. Retrieved from http://www2.criminology.fsu.edu/~jdi/

B. Original research article writing instruction 

The organization of original research article manuscripts follows the following systematics:

  • Title.
  • Author's name.
  • Abstract.
  • Introduction.
  • Material and Method (in the form of subject subtitles).
  • Result.
  • Discussion.
  • Conclusion (and suggestions if any).
  • Acknowledgments.
  • Author Contributors.
  • Funding Support.
  • Data Availability.
  • Conflict of Interest.
  • Ethical Approval.
  • Informed Consent.
  • References.

C. Literature review writing instruction 

The organization of literature review manuscripts follows the following structure:

  • Title.
  • Author's name.
  • Abstract.
  • Introduction.
  • Literature Study (in the form of subject subtitles).
  • Result.
  • Discussion.
  • Conclusion (and suggestions if any).
  • Acknowledgments.
  • Author Contributors.
  • Funding Support.
  • Data Availability.
  • Conflict of Interest.
  • Ethical Approval.
  • Informed Consent.
  • References.

D. Case study writing instructions 

The structure of the case study script follows the following systematics:

  • Title.
  • Author's name.
  • Abstract.
  • Introduction.
  • Case Study (accompanied by a photograph).
  • Result.
  • Discussion.
  • Conclusion (and suggestions if any).
  • Acknowledgments.
  • Author Contributors.
  • Funding Support.
  • Data Availability.
  • Conflict of Interest.
  • Ethical Approval.
  • Informed Consent.References.

All correspondences should be sent to the following Editorial Office:

Ratna Wahyuni (Editor in Chief)

Editorial Office of Journal of Vocational Health Studies
Department of Health Faculty of Vocational Studies, Universitas Airlangga.
Jl. Dharmawangsa Dalam 28-30, Surabaya-Indonesia 60286
Telp.: +62-31 5033869 Ext. 129 | Fax:  +62-31 5053156
| Email: jvhs@journal.unair.ac.id

 

Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.

  • The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  • The submission file is in Microsoft Word or RTF document file format.
  • The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines, which is found in About the Journal.
  • If submitting to a peer-reviewed section of the journal, the instructions in Ensuring a Blind Review have been followed.
 

Copyright Notice

  • The authors agree to transfer the copyright of the article to the Journal of Vocational Health Studies (JVHS) effective upon acceptance for publication
  • The legal aspect of journal publication accessibility adheres to the Creative Commons Attribution-NonCommercial-ShareAlike (CC BY-NC-SA) license, allowing the publication to be used for non-commercial purposes in its original form.
  • All publications (printed/electronic) are open access for educational purposes, research, and libraries. Other than the aforementioned aims, the editorial board is not responsible for copyright violations.

Creative Commons License

Journal of Vocational Health Studies is licensed under a Creative Commons Attribution-NonCommercial-ShareAlike 4.0 International License

 

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