Publication Ethics

Publication Ethics

Publication Ethics Statement

Record and Library Journal is a double-blind peer-reviewed electronic journal. This letter explains the ethical rules of conduct established by all parties involved in the publication of articles in this journal, including the authors, the editor-in-chief, the editorial board, the peer-reviewer as well as the publisher, in this case, Universitas Airlangga. The following ethical rules were composed in regard to COPE's ethical editingCOPE's Ethical guide for peer reviewersCOPE's ethical guide of misconduct, & Best practice guideline.

Ethical Guideline for Journal Publication

The publication of an article in a peer-reviewed Record and Library Journal is an essential building block in the development of a coherent and respected network of knowledge. It is a direct reflection of the quality of the work of the authors and the institutions that support them. Peer-reviewed articles support and embody the scientific method. It is therefore important to agree upon standards of expected ethical behavior for all parties involved in the act of publishing: the author, the journal editor, the peer reviewer, the publisher, and the society.  

Universitas Airlangga as the publisher of Record and Library Journal takes its duties of guardianship over all stages of publishing extremely seriously and we recognize our ethical and other responsibilities. We are committed to ensuring that advertising, reprint, or other commercial revenue has no impact or influence on editorial decisions. Editorial Board will assist in communications with other journals and/or publishers where this is useful and necessary.

Publication decisions

The editor of Record and Library Journal is responsible for deciding which of the articles submitted to the journal should be published. The validation of the work in question and its importance to researchers and readers must always drive such decisions. The editors may be guided by the policies of the journal's editorial board and constrained by such legal requirements as shall then be in force regarding libel, copyright infringement, and plagiarism. The editors may confer with other editors or reviewers in making this decision.


Publication Ethics for Journal Editors (Based on COPE's Ethical Editing):

  1. Editorial Independence:
  • Editors should maintain their editorial independence and avoid any conflicts of interest.
  • Editorial decisions should be based on the quality, validity, and relevance of the submitted work, rather than any personal or institutional bias.
  1. Peer Review Process:
  • Editors should ensure a fair, transparent, and timely peer review process.
  • They should select reviewers based on their expertise and avoid biased or inappropriate reviewer selections.
  1. Confidentiality:
  • Editors and their editorial staff must respect the confidentiality of all submitted manuscripts.
  • They should not disclose information about submitted manuscripts to anyone other than the authors, reviewers, and appropriate members of the editorial board.
  1. Ethical Responsibilities:
  • Editors should be vigilant against plagiarism, data manipulation, and other forms of misconduct.
  • They must take appropriate actions if ethical concerns are raised, including investigations and retractions if necessary.
  1. Disclosure and Conflicts of Interest:
  • Editors should disclose any potential conflicts of interest and recuse themselves from handling manuscripts in which they have a personal or financial interest.
  1. Transparency:
  • Journal policies, including those related to peer review, authorship, and publication ethics, should be clearly stated and accessible to all.

Publication Ethics for Peer Reviewers (Based on COPE's Ethical Guide for Peer Reviewers):

  1. Confidentiality:
  • Reviewers should treat the peer review process as confidential and not discuss the manuscript with anyone not directly involved in the review.
  1. Objectivity:
  • Reviewers should provide an objective assessment of the manuscript's quality, highlighting strengths and weaknesses.
  1. Conflict of Interest:
  • Reviewers should declare any conflicts of interest and decline to review manuscripts where they have a potential bias.
  1. Timeliness:
  • Reviewers should complete their reviews in a timely manner, notifying the journal if they cannot meet the agreed-upon deadline.
  1. Constructive Feedback:
  • Reviewers should provide constructive and respectful feedback that helps authors improve their work.

Dealing with Misconduct (Based on COPE's Ethical Guide on Misconduct):

  1. Plagiarism and Data Fabrication:
  • Journals should have policies in place to detect and address plagiarism, data fabrication, and other forms of research misconduct.
  • Investigations should be conducted in a fair and transparent manner, and appropriate actions taken if misconduct is confirmed.
  1. Authorship Issues:
  • Editors should ensure that authorship is based on substantial contributions to the research and that all authors have approved the final manuscript.
  1. Conflict Resolution:
  • Journals should establish mechanisms for addressing disputes and conflicts related to publication ethics.
  1. Retractions and Corrections:
  • If research misconduct or errors are discovered post-publication, journals should consider issuing retractions or corrections as appropriate.

These publication ethics guidelines based on COPE's principles should be integrated into the journal's policies and communicated clearly to all stakeholders, including editors, reviewers, and authors, to maintain the highest standards of academic publishing integrity.


Ethical Guidelines for Journal Publication


  1. Editorial Integrity and Responsibility:
  • Editors must uphold the highest standards of integrity and impartiality in their roles.
  • Editorial decisions should be based solely on the merit and quality of the submitted work, without discrimination.
  • Avoid conflicts of interest, and declare them transparently when they exist.
  • Ensure that the peer review process is fair, unbiased, and confidential.
  1. Authorship and Author Responsibilities:
  • Authors should provide accurate and complete information during manuscript submission.
  • All authors must have made a substantial contribution to the research and should be listed as co-authors.
  • Acknowledge the contributions of individuals who provided assistance but do not meet authorship criteria.
  • Avoid plagiarism, self-plagiarism, and duplication of content; properly cite and reference sources.
  1. Peer Review:
  • Peer reviewers should be chosen based on their expertise and impartiality.
  • Reviewers should treat submitted manuscripts confidentially and refrain from using the information for personal gain.
  • Reviewers should provide constructive, fair, and timely feedback.
  • Report any ethical concerns, conflicts of interest, or suspicions of misconduct to the editor.
  1. Research Misconduct:
  • Journal editors and reviewers should be vigilant in identifying and addressing research misconduct, including fabrication, falsification, and plagiarism.
  • Suspected misconduct should be thoroughly investigated following COPE's guidelines for handling such cases.
  • Transparently communicate the outcomes of investigations and, if necessary, issue corrections or retractions.
  1. Ethical Reporting and Transparency:
  • Authors must accurately report their research methods, results, and interpretations.
  • Provide access to original data when requested by editors, reviewers, or readers.
  • Clearly disclose any potential conflicts of interest, funding sources, or competing interests.
  1. Conflicts of Interest:


  • Editors, authors, and reviewers should disclose any financial, personal, or professional conflicts of interest that could influence their decision-making or objectivity.
  • Conflicts of interest should be managed transparently and impartially.
  1. Plagiarism and Self-Plagiarism:
  • Journal publications should have strict policies against plagiarism and self-plagiarism.
  • Editors should use plagiarism detection tools when necessary.
  • Authors must ensure that their work is original, properly cited, and does not violate copyright laws.
  1. Ethical Use of Human and Animal Subjects:
  • Authors should adhere to ethical guidelines for research involving human or animal subjects, including obtaining informed consent and necessary approvals.
  • Editors should verify that studies comply with these guidelines before publication.
  1. Transparency in Corrections and Retractions:
  • Correct errors promptly and transparently through errata or corrections when necessary.
  • Retract articles when severe misconduct or irreproducibility is identified and communicate the reasons clearly.
  1. Review and Adoption of COPE Guidelines:

 Journal editors, publishers, and editorial boards should regularly review and adopt COPE's ethical guidelines and best practices for journal publication.